Review comments MCQs Quiz | Class 9
This quiz is for Class IX students of Subject: Computer Applications (Code 165), based on Unit 3: Office Tools (Word Processor). It focuses on the topic of using review comments, covering how to add and reply to comments in a document. Answer all questions, submit your quiz, and download the PDF answer sheet for your records.
Understanding Comments in a Word Processor
The ‘Comment’ feature in modern word processors like Microsoft Word or LibreOffice Writer is a powerful tool for collaboration and document review. It allows users to add notes, suggestions, or questions to a specific part of a document without altering the main text. This is essential for teamwork, editing, and providing feedback.
Key Features of Comments
Understanding how to add, reply, and manage comments is a fundamental skill for using office tools effectively.
- Adding a New Comment: To add a comment, you first select the text you want to comment on. Then, you typically navigate to the ‘Review’ tab in the ribbon and click on ‘New Comment’. A comment pane or balloon will appear where you can type your note.
- Replying to a Comment: Instead of adding a new comment for every thought on the same topic, you can reply to an existing one. This creates a threaded conversation, making it easy to follow the discussion related to a specific point. Simply click the ‘Reply’ button within the comment box.
- Resolving a Comment: When a comment’s suggestion has been addressed or the query has been answered, you can ‘Resolve’ it. This doesn’t delete the comment but marks it as complete, often by graying it out. This helps track progress and shows which issues are still open. A resolved comment can be reopened if needed.
- Deleting a Comment: If a comment is no longer needed, it can be permanently removed. You can usually delete a single comment by right-clicking on it or delete all comments in the document at once from the ‘Review’ tab.
Why Use Comments? A Quick Summary
| Use Case | Description |
|---|---|
| Collaborative Writing | Multiple authors can suggest changes and discuss ideas without overwriting each other’s work. |
| Providing Feedback | Teachers and editors can give specific feedback on sentences or paragraphs. |
| Personal Reminders | You can leave notes for yourself, like “Check this fact later” or “Add a citation here.” |
Quick Revision Points
- The main functions for comments (New, Delete, Next, Previous) are located on the Review tab.
- Comments are linked to specific text, which is usually highlighted.
- Replying creates a conversation thread, which is better for discussion than adding multiple new comments.
- Resolving a comment marks it as “done” but keeps a record of it.
- Deleting a comment removes it permanently and cannot be undone.
- The keyboard shortcut to add a new comment in Microsoft Word is often Ctrl + Alt + M.
Practice Questions
- Which tab in MS Word contains the commands for adding and managing comments?
- What is the main difference between ‘resolving’ a comment and ‘deleting’ it?
- If you want to have a back-and-forth discussion about a specific point, should you add a new comment each time or use the _______ feature?
- The keyboard shortcut to add a new comment is ______ + ______ + ______.
- True or False: Once you post a comment, you cannot edit its text.
