General Information Fields (Student) MCQs Quiz | Class 9

Understanding General Information Fields for Students

Accurate and complete student information is the backbone of effective school administration, ensuring the safety, well-being, and personalized educational support for every student. These general information fields, often found in a ‘Health & Activity Card’ or similar school records, are vital for various purposes ranging from daily operations to emergency situations.

Key Information Fields and Their Importance:

• Name: The student’s full legal name is fundamental for identification, official documentation, academic records, and communication. It ensures that all achievements and records are attributed to the correct individual.
• Admission Number: This is a unique identification number assigned to each student upon joining the institution. It serves as a primary reference for all academic, administrative, and financial records throughout their tenure at the school, streamlining data management.
• Date of Birth (DOB): Essential for determining a student’s exact age, which is crucial for class placement, eligibility for specific programs or competitions, age-appropriate activities, and compliance with educational regulations.
• Gender: Recorded for demographic analysis, ensuring the provision of appropriate and inclusive facilities (like restrooms), and addressing gender-specific health or social programs.
• Blood Group: This is critically important for emergency medical care. In situations requiring blood transfusion or specific medical attention, knowing the student’s blood type can save valuable time and potentially a life.
• CWSN (Children With Special Needs): Identifying students with special needs allows the school to provide necessary accommodations, specialized educational support, assistive devices, and tailored learning environments to ensure their equitable access to education.
• Contact Information: Includes parents’ or guardians’ phone numbers and email addresses. This is vital for routine communication regarding school events, academic progress, and especially for immediate contact in case of an emergency, illness, or urgent situations.
• Address: The student’s residential address is necessary for official correspondence, understanding local demographics, planning transportation routes (if provided by the school), and in some cases, for jurisdictional purposes with local authorities.

Importance of Accuracy and Confidentiality:

It is paramount that all general information provided is accurate and kept up-to-date. Inaccurate data can lead to serious issues, particularly in emergencies or when accessing crucial services. Furthermore, all student information must be handled with the utmost confidentiality, adhering to privacy policies and protecting sensitive personal details from unauthorized access or disclosure.

Quick Revision:

• Name: For identity and official records.
• Admission Number: Unique school identifier.
• DOB: Determines age, eligibility.
• Gender: Demographic data, inclusive facilities.
• Blood Group: Critical for medical emergencies.
• CWSN: For providing special educational support.
• Contact: Urgent communication with guardians.
• Address: Official correspondence, local support.
• Always ensure: Accuracy and Confidentiality.

Practice Questions:

1. What does the acronym CWSN stand for in the context of student information?
2. Name two reasons why a school collects a student’s Date of Birth.
3. Besides a phone number, what other contact detail is commonly requested for school records for urgent communication?
4. Why is providing an accurate residential address important to the school administration?
5. In an emergency medical situation, which piece of general information could be life-saving?