Formal letter writing (e.g., request/application/telegram-type as per paper): 2 options, attempt any 1 MCQs Quiz | Class 9

This quiz is designed for **Class: IX-X**, covering the **Subject: Writing**. The **Unit** explored is **Formal Letter (Aupcharik Patra)**, typically carrying 4 marks with 2 options to attempt 1. This quiz covers key aspects like format, components, language, tone, and common types of formal letters (application, complaint, inquiry, request). Test your understanding of **Formal letter writing (e.g., request/application/telegram-type as per paper): 2 options, attempt any 1 MCQs Quiz | Class 9** by attempting these multiple-choice questions. Submit your answers to view your score and download a detailed PDF of your responses along with correct answers for revision.

Understanding Formal Letter Writing

Formal letter writing is an essential skill in academic and professional life. Unlike informal letters, formal letters adhere to a specific structure, language, and tone, serving official purposes such as applications, complaints, inquiries, or requests. Mastering this skill helps you communicate effectively and professionally in various situations.

Key Components and Format of a Formal Letter

A standard formal letter follows a well-defined format to ensure clarity and professionalism:

  1. Sender’s Address: Placed at the top left, this includes your full address and contact details.
  2. Date: Written below the sender’s address (e.g., January 1, 2024).
  3. Receiver’s Address: Placed below the date, this includes the designation and full address of the recipient.
  4. Subject Line: A concise phrase that clearly states the purpose of the letter (e.g., “Application for Leave”).
  5. Salutation: A formal greeting (e.g., “Dear Sir/Madam,” or “Dear Mr./Ms. [Last Name],”).
  6. Body Paragraphs:
    • Introduction: Briefly state the purpose of your letter.
    • Details: Provide all necessary information, facts, and context clearly and concisely.
    • Conclusion: Summarize your main point, state any desired action, or express anticipation for a response.
  7. Complimentary Close: A formal closing (e.g., “Yours faithfully,” “Yours sincerely,”).
  8. Signature: Your handwritten signature.
  9. Name: Your full name in block letters.
  10. Designation (Optional): If applicable (e.g., ‘Student, Class 9’).
  11. Enclosure (Encl.): If attaching documents, list them briefly (e.g., “Encl: Resume, Certificates”).

Language and Tone

The language in a formal letter must be:

  • Formal and Polite: Avoid slang, contractions, or overly casual expressions.
  • Clear and Concise: Get straight to the point without unnecessary jargon or lengthy sentences.
  • Objective: Focus on facts and information rather than personal feelings, especially in complaint or inquiry letters.
  • Grammatically Correct: Ensure perfect grammar, spelling, and punctuation.

Types of Formal Letters

  • Application Letters: Used to apply for a job, course, leave, etc.
  • Complaint Letters: Written to express dissatisfaction about a product, service, or issue.
  • Inquiry Letters: Used to ask for information or clarification.
  • Request Letters: Written to ask for a favor, permission, or assistance.

Common Salutations and Complimentary Closes

Situation Salutation Complimentary Close
Recipient’s name unknown Dear Sir/Madam, Yours faithfully,
Recipient’s name known Dear Mr./Ms. [Last Name], Yours sincerely,
Addressing an authority (e.g., Principal) Respected Sir/Madam, Yours obediently, / Yours faithfully,

Quick Revision Points

  • Always include sender’s and receiver’s addresses, and a date.
  • The subject line is crucial for quick understanding.
  • Maintain a formal, polite, and objective tone.
  • Proofread thoroughly for errors.
  • End with a suitable complimentary close and your signature/name.

Practice Questions

Hone your formal letter writing skills with these prompts:

  1. Write a letter to the Principal of your school requesting three days of leave due to a family wedding.
  2. Draft a letter to the Municipal Corporation complaining about poor sanitation in your locality.
  3. Write a letter to the editor of a local newspaper expressing your concern about increasing road accidents due to reckless driving.
  4. Write an application to the bank manager requesting a new cheque book.
  5. Prepare a letter of inquiry to a coaching institute asking for details about their entrance exam preparation courses for Class X.